---
title: What is required if I am operating as a transaction broker vs a single agent?
description: Learn what documents are required when operating as a transaction broker versus a single agent and how to document agency roles correctly under Florida law.
---
[Skip to content](https://kb.easy.realty/what-is-required-if-i-am-operating-as-a-transaction-broker-vs-a-single-agent#main-content)
[Get Support](https://kb.easy.realty/kb-tickets/new?hsLang=en-us) [Agent Portal](https://hq.easy.realty/agent-portal?hsLang=en-us)
[](https://kb.easy.realty/?hsLang=en-us)
- [KB Home](https://kb.easy.realty/)
- [Agent Hub](https://hub.easy.realty/)
- [Agent Journal](https://agents.easy.realty/)
- [Get Paid](https://hub.easy.realty/getpaid)
- [Signature Request](https://hub.easy.realty/broker-signature-request/)
Open main navigation
Close main navigation
- [KB Home](https://kb.easy.realty/)
- [Agent Hub](https://hub.easy.realty/)
- [Agent Journal](https://agents.easy.realty/)
- [Get Paid](https://hub.easy.realty/getpaid)
- [Signature Request](https://hub.easy.realty/broker-signature-request/)
- [Get Support](https://kb.easy.realty/kb-tickets/new)
- [Agent Portal](https://hq.easy.realty/agent-portal)
- [Join Easy Realty](https://join.easy.realty/)
[Join Easy Realty](https://join.easy.realty/)
How can we help you?
- There are no suggestions because the search field is empty.
1. [Easy Realty Knowledge Base](https://kb.easy.realty/?hsLang=en-us)
2. [Transactions and Compliance](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us)
3. [Transaction Files and Record Retention](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#transaction-files-and-record-retention)
September 21, 2026
# What is required if I am operating as a transaction broker vs a single agent?
## Short answer: Your transaction file must clearly document your agency role and include the correct disclosure forms for whether you operated as a transaction broker or a single agent.
Your Florida transaction file must include the agency disclosure and supporting documentation that matches the brokerage relationship you operated under — either transaction broker or single agent. Florida law recognizes different brokerage relationships, and the required documents differ depending on which role applied.
### Requirements when operating as a transaction broker
Transaction brokerage is the default relationship in Florida unless another relationship is established in writing. When operating as a transaction broker, your transaction file must include the transaction broker disclosure and documentation showing that the parties acknowledged this role where required. The file must also include the executed contract, all amendments and addenda, required disclosures, and the closing statement.
### Requirements when operating as a single agent
A single agent relationship is not the default and must be established in writing. When operating as a single agent, your transaction file must include a fully executed single agent disclosure or agreement confirming the relationship, written consent from the represented party, and all documents reflecting the heightened fiduciary duties associated with single agency. Any transition from single agent to transaction broker must be documented with written consent in the file.
### Why does agency documentation matter?
Agency role determines your duties, obligations, and disclosure requirements. If your transaction file does not clearly show which relationship applied, it can create compliance issues during broker review, audits, or regulatory inquiries. Files should make it immediately clear how you were representing the parties throughout the transaction.
### Common mistakes
Avoid these common mistakes by ensuring your file reflects only the agency relationship that actually applied:
- Forgetting to upload the executed agency disclosure
- Failing to document a transition between agency roles
- Including conflicting agency documents in the same file
If you discover a missing or conflicting disclosure after the file has been submitted, contact your broker immediately to determine the correct remediation steps before the file is closed or audited.
### What is the key compliance principle for including agency disclosures?
If your role as a transaction broker or single agent affected your duties, disclosures, or authority in the transaction, the corresponding disclosure must be included in the transaction file.
### Compliance reference
This guidance is based on Easy Realty's compliance standards, including agency disclosure and record retention requirements, and applicable Florida Statutes governing brokerage relationships. Because statutory provisions are subject to amendment, verify the current statute with the Florida Division of Real Estate or a licensed attorney before relying on any specific section number. For additional support, contact your supervising broker or reach out to the Easy Realty compliance team through the Agent Hub.
### What should I do if a compliance issue is flagged during broker review or audit?
If a compliance issue related to agency documentation is identified during broker review, an internal audit, or a regulatory inquiry, take the following steps immediately:
1. Do not alter or delete any documents already in the transaction file.
2. Contact your supervising broker to report the specific deficiency and receive direction on how to proceed.
3. Gather any supporting documentation — such as email correspondence, signed disclosures, or consent forms — that may help substantiate the agency relationship that was in effect.
4. Follow your broker's instructions for submitting any corrective documentation through the proper compliance channel.
- [Transactions and Compliance](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#main-content)
- [Transaction Files and Record Retention](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#transaction-files-and-record-retention)
- [Agency Disclosure](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#agency-disclosure)
- [Home Buying Process](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#home-buying-process)
- [New Construction / Builders](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#new-construction-builders)
- [Commissions](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#commissions)
- [Listings](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#listings)
- [Offers](https://kb.easy.realty/transactions-and-compliance?hsLang=en-us#offers)
- [Getting Paid](https://kb.easy.realty/getting-paid?hsLang=en-us#main-content)
- [Commission Agreements](https://kb.easy.realty/getting-paid?hsLang=en-us#commission-agreements)
- [Support](https://kb.easy.realty/support?hsLang=en-us#main-content)
- [Accessing Support](https://kb.easy.realty/support?hsLang=en-us#accessing-support)
- [Response and Escalation](https://kb.easy.realty/support?hsLang=en-us#response-and-escalation)
- [Support Process](https://kb.easy.realty/support?hsLang=en-us#support-process)
- [Support Requests](https://kb.easy.realty/support?hsLang=en-us#support-requests)
- [Onboarding & Getting Started](https://kb.easy.realty/onboarding-getting-started?hsLang=en-us#main-content)
- [Getting Started](https://kb.easy.realty/onboarding-getting-started?hsLang=en-us#getting-started)
- [Broker Questions & Approvals](https://kb.easy.realty/broker-questions-approvals?hsLang=en-us#main-content)
- [When to Contact the Broker](https://kb.easy.realty/broker-questions-approvals?hsLang=en-us#when-to-contact-the-broker)
- [Broker Guidance vs Legal Advice](https://kb.easy.realty/broker-questions-approvals?hsLang=en-us#broker-guidance-vs-legal-advice)
- [Tools & Systems](https://kb.easy.realty/tools-systems?hsLang=en-us#main-content)
- [Stellar MLS](https://kb.easy.realty/tools-systems?hsLang=en-us#stellar-mls)
- [Agent Portal](https://kb.easy.realty/tools-systems?hsLang=en-us#agent-portal)
- [My State MLS](https://kb.easy.realty/tools-systems?hsLang=en-us#my-state-mls)
- [Email](https://kb.easy.realty/tools-systems?hsLang=en-us#email)
- [Services](https://kb.easy.realty/services?hsLang=en-us#main-content)
- [Listing Coordiation](https://kb.easy.realty/services?hsLang=en-us#listing-coordiation)
- [Contracts & Disclosures](https://kb.easy.realty/contracts-disclosures?hsLang=en-us)
- [KB Home](https://kb.easy.realty/)
- [Agent Hub](https://hub.easy.realty/)
- [Agent Journal](https://agents.easy.realty/)
- [Get Paid](https://hub.easy.realty/getpaid)
- [Signature Request](https://hub.easy.realty/broker-signature-request/)
[](https://easy.realty)
[mailto:email@email.com](mailto:email@email.com)
Copyright © 2026, Easy Realty